Corporate Division Manager

Position DetailsCompany: Corporate Devision ManagerGrade: Coordinator or ManagerDepartment / Division: Project Mgmt, Solutions & TechnologiesReporting to: Director of Project Mgmt, Solutions & TechnologiesPlace of Work: Boulogne-Billancourt, FranceStart date: As Soon as Possible PurposeWorking closely with the Director of Project Mgmt, Solutions & Technologies, the Project Mgmt, Solutions & Technologies Corporate Manager support the organisation of the work and ensure the progress of division contributions to corporate matters as well as projects.Acting as a key point of contact for corporate & project matters for all resources external to “Project Mgmt, Solutions & Technologies” Division, in particular other Division/Department’s Corporate Managers and Project’s PM-Teams.Acting as the reference / key internal resource for the “Project Mgmt, Solutions & Technologies” Division’s day-to-day contribution and compliance with corporate & project processes & tools.Main Activities / ResponsibilitiesDivision Internal Coordination Full on-boarding supervision of the Division newcomers, including presentation of corporate tools & process such as Mobile expense, Kadence, Figgo, Activity App, TRF, etc.Support Division resources for their questions related to the corporate & project processesSupport Division internal meetings, workshops organisationFollow-up on Division internal actionsSupport Division cohesion and spirit Division Administration Management for the Division of the ‘On/Off-boarding process for Staff’, maintaining the ‘active staff data-base’ for Division resourcesFlex Office process manager for the DivisionSharepoint management for all Division SharePoint spacesManagement of the Procurement process for the DivisionFollow-up of suppliers invoicing and payment Division External Coordination Key contact to introduce the Division to all HBS newcomers (HBS Internal Communication welcome tour)Division key contact to answer / drive any HBS staff to the right Division resource for any question / matter related to the Division scope of activity Division’s Project Management Division project planning elaboration with Division contributorsDivision project reviews with Division contributorsMaintain Division’s WeTrack plans accurate and updatedSupport to Division’s People Allocation forecastingParticipation in Ops Meetings to follow up on Division mattersCRUISE Coordinator for the DivisionCERES Coordinator for the Division Position Relevant Skills (Education / Work Experience / IT) Great communication skills to play an interface key role with other departments and projectsStructured, organised and rigorousGood in following and promoting established processFlexible approach and ability to adapt to changing priorities and demands.IT skills: excellent command of Pack Office, good in general with IT toolsHigh sense of responsibilityService-oriented (internal and external) Required Languages English fluent (Spoken & Written)French fluent (Spoken & Written)